Financial Management Committee

 

NOTICE OF OPEN MEETING

 

 

DATE:

thursday, 2017 september 14

 

 

TIME:

5:30 PM

 

 

PLACE:

Council Committee Room, Burnaby City Hall

 

A G E N D A

 

 

 

1.

CALL TO ORDER

PAGE

 

2.

MINUTES

 

 

a)

Minutes of the Financial Management Committee Open meeting held on 2017 July 05

1

 

3.

PRESENTATION

 

 

a)

Proposed Cloud Strategy for the City

Speaker: Shari Wallace, Chief Information Officer

 

 

4.

CORRESPONDENCE

 

 

a)

Memorandum from the Administrative Officer

Re: Environmental Sustainability Strategy (ESS) and Community Energy and Emissions Plan (CEEP) Implementation Approach and Phase 1 Priorities

ON TABLE

 

5.

REPORTS

 

 

a)

Report from the Chief Information Officer

Re: City Fibre Network Strategy

11

 

b)

Report from the Director Finance

Re: Contract Award - SAP Hardware and Database Replacement Project (Suite on HANA) - HANA Appliance and Application Server Hardware

17

 

c)

Report from the Director Finance

Re: Contract Award - SAP Hardware and Database Replacement Project (Suite on HANA) - Implementation Services

19

 

d)

Report from the Director Finance

Re: Contract Award - Telephony  Systems Hardware and Software

21

 

e)

Report from the Director Finance

Re: 2016 Gas Tax Program

23

 

f)

Report from the Director Finance

Re: 2018 Permissive Property Tax Exemptions

26

 

g)

Report from the Director Public Safety & Community Services

Re: 2017 Risk Management - Security Cameras

45

 

6.

NEW BUSINESS

 

 

7.

INQUIRIES

 

 

8.

CLOSED

 

 

Public excluded according to Sections 90 & 92 of the Community Charter.

 

9.

NEW APPLICATION - FESTIVALS BURNABY

 

 

a)

#17-N-011 – Burnaby North Road Business Improvement Association

47

 

Korean Community Day

 

 

An application was received from Burnaby North Road Business Improvement Association for Korean Community Day 2017 to be held on 2017 September 23 at 4501 North Road (the Korean Mall).  This annual event showcases Korean business in the area and invites the neighbourhood to join in the day of activities that consist of martial arts, a tea garden, and entertainment in the form of women's drumming groups, a K-Pop contest, live music, art walks and a family fun park.

 

 

Request:

$5,000

CPA:

2016 - $3,500 (Neighbourhood Grant)

2015 - $3,000 (Neighbourhood Grant)

2014 - $3,000 (Neighbourhood Grant)

 

 

 

 

 

10.

NEW APPLICATIONS

 

 

a)

#17.49. - Vancouver International School of Music

49

 

Winter Lighting Display Collaboration

 

 

An application was received from the Vancouver International School of Music (VISM) requesting financial or venue support to bring winter lighting displays to Burnaby.  The lightings will create remarkable night experience and become a new tourism landmark for both locals and tourists, attracting numerous visitors and generating great reputation.

 

 

Request:

Unspecified

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

b)

#17.50. - South Burnaby Lawn Bowls Club

50

 

Purchase of a Defibrillator

 

 

An application was received from the South Burnaby Lawn Bowls Club to assist with the purchase of defibrillator to be installed in the clubhouse at 4000 Kingsway, Burnaby.  The organization represents a significant contribution to the Burnaby community by providing a sport that can be enjoyed by all. The game attracts valued seniors; therefore the Club’s objective is to ensure their safety and access to emergency equipment when required.

 

 

Request:

$2,000

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

c)

#17.52. - AIESEC Canada Inc.

52

 

2017 Western Regional Conference

 

 

An application was received from AIESEC Canada Inc. requesting a grant to assist with the costs of organizing the 2017 Western Regional Conference to be held on 2017 October 6 – 8 at the Delta Hotels by Marriott in Burnaby. This three-day annual conference attracts over 150 ambitious and motivated youth leaders from the eight AIESEC chapters across Western Canada – University of British Columbia, Simon Fraser University, University of Victoria, University of Calgary, University of Alberta, University of Manitoba, Mount Royal University, and the University of Saskatchewan, and features a stimulating environment that provides self-discovery, teamwork, mentorship, and networking opportunities.

 

 

Request:

Unspecified

CPA:

2016 - Denied

2015 - No Application

2014 - Denied

 

d)

#17.51. - Burnaby Barracudas Summer Aquatic Club

55

 

BCSSA Summer Aquatics Championships

 

 

An application was received from Burnaby Barracudas Summer Aquatics Club requesting a grant to assist with travel expenses for 74 players and Burnaby residents to participate at the BCSSA Summer Aquatics Championships held on 2017 August 14 – 20 in Kamloops, BC.

 

 

Request:

Unspecified

CPA:

2016 - No Application

2015 - No Application

2014 - No Application

 

11.

ADJOURNMENT