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FINANCIAL
MANAGEMENT COMMITTEE MINUTES
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Wednesday, 2015 May 27
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An ‘Open’ meeting of the Financial
Management Committee was held in the Council Committee Room, Burnaby City
Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2015 May 27 at 5:30 PM.
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PRESENT: Councillor Dan
Johnston, Chair
Councillor
Colleen Jordan, Vice Chair
Councillor
Paul McDonell, Member
STAFF: Mr. Chad
Turpin, Deputy City Manager
Mr.
Lambert Chu, Deputy City Manager
Mr.
Lou Pelletier, Director Planning and Building
Ms.
Denise Jorgenson, Director Finance
Mr.
Leon Gous, Director Engineering
Ms.
Shari Wallace, Chief Information Office
Mr.
John Cusano, Deputy Chief Building Inspector
Ms.
Blanka Zeinabova, Administrative Officer
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The
Chair called the Open meeting to order at 5:56 p.m.
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MOVED BY COUNCILLOR Mcdonell:
SECONDED BY COUNCILLOR jordan:
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THAT the minutes of the 'Open'
meeting of the Financial Management Committee held on 2015 April 23 be
adopted.
CARRIED UNANIMOUSLY
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MOVED BY councillor mcdonell:
SECONDED BY councillor jordan:
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THAT
the reports be received.
CARRIED UNANIMOUSLY
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The Chief
Information Officer submitted a report seeking approval for a funding bylaw to
replace the City’s legacy Permit*Plan system. The existing Permit*Plan system
is over 18 years old and runs on hardware and software that is no longer
supported by the original vendors. Beyond the immediate technical
risks, the system also constrains the ability to incorporate new or
changing business requirements and opportunities to City services in
these areas.
The Chief
Information Officer recommended:
1. THAT the
Financial Management Committee recommend to Council the replacement
of the existing legacy Permit*Plan system with a new licences, inspections and
permits system, as outlined in this report.
2. THAT the
Financial Management Committee recommend to Council that an expenditure
bylaw in the amount of $8,900,000 (inclusive of GST) be brought down from
Capital Reserves to finance the purchase and Phase 1 implementation of the new licences,
inspections and permits system.
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MOVED BY councillor jordan:
SECONDED BY councillor mcdonell:
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THAT
the recommendations of the Chief Information Officer be adopted.
CARRIED UNANIMOUSLY
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The Director Engineering
submitted a report seeking funding approval for renovations to 4th floor City
Hall and Eco-Centre driveways.
The
Director Engineering recommended:
1.
THAT the Financial Management Committee recommend Council approve the capital
expenditure of $370,000 for various capital improvements, as outlined in this
report.
2.
THAT the Financial Management Committee recommend Council to authorize staff
to bring down a bylaw in the amount of $387,000 (inclusive of GST) to finance
the capital programs, as outlined in this report.
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MOVED BY councillor
mcdonell:
SECONDED BY
councillor jordan:
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THAT
the recommendations of the Director Engineering be adopted.
CARRIED UNANIMOUSLY
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The Director Planning and
Building submitted a report seeking expenditure approval for safety
improvements on Burnaby Mountain Parkway and construction of a section of the
Urban Trail on Joe Sakic Way.
The
Director Planning and Building recommended:
1.
THAT Council authorize an expenditure, not to exceed $148,000 (exclusive of
GST), from Gaming Funds for the construction of specific works on Burnaby
Mountain Parkway and Joe Sakic Way, as outlined in this report.
2.
THAT Council forward this report to the Transportation Committee for their
information.
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MOVED BY councillor mcdonell:
SECONDED BY councillor jordan:
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THAT
the recommendations of the Director Planning and Building be
adopted.
CARRIED UNANIMOUSLY
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Councillor
Jordan
Councillor
Jordan noted a memorandum received from the Director Finance regarding the
2015 Stabilization Funding Requests.
Arising from
discussion, Councillor Jordan was granted leave by the Committee to introduce
the following motion:
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MOVED BY councillor jordan:
SECONDED BY councillor mcdonell:
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THAT the Committee recommend to
proceed with the 2015 Stabilization Funding Requests EXCEPT Burnaby Village
Museum Historic Steam Engine Restoration ($45,000) and Consulting Services –
Review Railway Crossings Agreement ($250,000).
CARRIED
UNANIMOUSLY
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Further arising
from discussion, the Committee requested more information on the Steam
Engine Restoration Project.
There
were no inquiries brought before the Committee at this time.
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MOVED BY councillor jordan:
SECONDED BY councillor mcdonell:
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THAT
this meeting do now recess.
CARRIED UNANIMOUSLY
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The
meeting recessed at 6:20 p.m.
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MOVED BY councillor jordan:
SECONDED BY councillor mcdonell:
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THAT
the Open Committee meeting do now reconvene.
CARRIED UNANIMOUSLY
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The
meeting reconvened at 6:40 p.m.
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MOVED BY councillor jordan:
SECONDED BY councillor mcdonell:
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THAT
this Open Committee meeting do now adjourn.
CARRIED UNANIMOUSLY
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The
Open meeting adjourned at 6:40 p.m.
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________________________
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Blanka
Zeinabova
ADMINISTRATIVE
OFFICER
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Councillor
Dan Johnston
CHAIR
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