EXECUTIVE COMMITTEE OF COUNCIL

MINUTES

An Open meeting of the Executive Committee of Council was held in the Council Committee Room, Main Floor, City Hall, 4949 Canada Way, Burnaby, BC on Wednesday, 2019 December 04 at 4:00 p.m.

1.

CALL TO ORDER

PRESENT:    Councillor Sav Dhaliwal, Chair

                        Mayor Mike Hurley, Vice Chair

  Councillor Pietro Calendino, Member (arrived at 4:04 p.m.)

Councillor Paul McDonell, Member

                        Councillor James Wang, Member

ABSENT:       Councillor Nick Volkow, Member (due to illness)

STAFF:          Mr. Lambert Chu, City Manager

   Ms. Noreen Kassam, Director Finance

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. David Jordan, Arts Services Manager

Ms. Elaine Wong, Executive Assistant to the Mayor

Ms. Nikolina Vracar, Administrative Officer 2

The Chair called the Open meeting to order at 4:02 p.m.

The Chair, Councillor Dhaliwal, recognized the ancestral and unceded homelands of the hən̓q̓əmin̓əm̓ and Sḵwx̱wú7mesh speaking peoples, and extended appreciation for the opportunity to hold a meeting on this shared territory.

Councillor Calendino arrived at 4:04 p.m.

Without objection by any member, the Committee added a Notice of Motion regarding a complimentary bActive pass under the New Business portion of the agenda.

MOVED BY COUNCILLOR MCDONELL

SECONDED BY COUNCILLOR WANG

THAT the revised agenda be adopted.  

CARRIED UNANIMOUSLY

2.

MINUTES

MOVED BY COUNCILLOR mcDONELL

Seconded by COUNCILLOR wang

THAT the minutes of the Executive Committee of Council Open meeting held on 2019 November 06 be adopted.

CARRIED UNANIMOUSLY

3.

DELEGATIONS

Mr. Chris Peters, Executive Director, Tourism Burnaby appeared before the Committee requesting support for BASHFest, an inaugural competitive gaming event to be held at the Delta Hotel in Burnaby in 2020 February 21 to 23.

Mr. Peters advised that since 2015 competitive gaming has grown from 885,000 fans to 3,085,000 in 2019.

The 2020 Burnaby event will comprise of:

·         an e-sports tournament with approximately 1,000 competitors;

·         a free video game band music concert based on the MAGFest held in Washington, D.C.; and,

·         a roundtable discussion on best practices for organizing e-sports tournaments.  

Approximately 4,000 individuals are expected to attend the event.  The estimated event cost is $100,000, primarily funded through ticket sales and registration fees, a Tourism Burnaby grant, and corporate donations.

In conclusion, the delegation requested $10,000 from the City to support BASHFest.

The Committee inquired if $10,000 funding will be required every year.

The delegation advised it is seeking a one-time funding grant to increase the production value and event awareness.

Arising from discussion, the Committee introduced the following motion:

MOVED BY MAYOR HURLEY

SECONDED BY COUNCILLOR MCDONELL

THAT the delegation’s presentation be REFFERED to staff for a report.

CARRIED UNANIMOUSLY

Mr. Gurnam Sanghera, Mr. Jasbir Gandham, Mr. Satnam Johal, and Mr. Mike Sandhu appeared before the Committee regarding the commemoration of the 550th birth anniversary of Guru Nanak Dev Ji, founder of Sikhism.

Mr. Sangera informed the Committee that there are more than 500,000 Sikhs in Canada, including 300,000 in BC.  The speaker noted that Guru Nanak  Dev Ji believed in a peaceful co-existence; racial, class, gender and ethnic equality; freedom of religion and expression; and respect for the natural environment.

In conclusion, the delegation requested that a plaque be posted at a location in the City in honour of Guru Nanak Dev Ji.

Arising from discussion, the Committee introduced the following motion:

MOVED BY MAYOR HURLEY

SECONDED BY COUNCILLOR WANG

THAT the delegation’s presentation be REFERRED to staff for review.

CARRIED UNANIMOUSLY

4.

CORRESPONDENCE

Correspondence was received from Mr. Shawn Chisholm, Executive Director, Federation of Independent School Associations in British Columbia. Mr. Chisholm commended Council for creating the Bursary Award Policy and Program, and requested that the bursary be also available to students attending independent schools in the City.

The Committee advised that the bursary was created to support students attending public schools; however, the Policy will be reviewed in the future.  

5.

REPORT

The Director Finance submitted a report proposing revisions to the Community Granting Policy.

The Director Finance recommended:

1.    THAT the Executive Committee of Council recommend Council authorize an additional $140,660 in the 2020 budget and onward to award community grants to established Burnaby-based non-profit organizations for programs/ events/projects that benefit the community.

2.    THAT the Executive Committee of Council recommend Council authorize non-profit organizations that provide programs, administration and support services from more than one location, to apply for an additional operating grant of $10,000 beyond the $25,000 funding cap, as outlined in Section 4.0.

3.    THAT the Executive Committee of Council recommend Council approve the updated Community Granting Policy and Application, as appended to the report.

4.    THAT staff be authorized to notify recent grant applicants of the updated Community Granting Policy and Application.

MOVED BY COUNCILLOR calendino

Seconded by COUNCILLOR wang

THAT the recommendations of the Director Finance be adopted.

CARRIED UNANIMOUSLY

6.

FESTIVALS BURNABY GRANTS APPROVED - $177,600

7.

NEW APPLICATION - FESTIVALS BURNABY

Small Scale Event

MOVED BY COUNCILLOR mcdonell

Seconded by COUNCILLOR calendino

THAT a grant in the amount of $5,000 be awarded to the National Congress of Black Women Foundation to assist with the cost of Black History Month and Family Day – Celebrating and Sharing to be held on 2020 February 15 at the Metrotown Resource Centre and Bonsor Recreation Complex.

CARRIED UNANIMOUSLY

8.

PROGRESSIVE LIST OF GRANTS APPROVED - $269,619

9.

NEW APPLICATION – COMMUNITY GRANT

MOVED BY COUNCILLOR MCDONELL

Seconded by COUNCILLOR calendino

THAT an in-kind facility grant in the amount of $5,000 be awarded to S.U.C.C.E.S.S. to offset the cost of facility rental in support of the 2020 Annual Health Fair to be held on 2020 September 20 at Bonsor Recreation Complex.

-       amended

Arising from discussion, the following motion was introduced:

MOVED BY COUNCILLOR CALENDINO

SECONDED BY COUNCILLOR MCDONELL

THAT an in-kind grant up to $5,000 be awarded to S.U.C.C.E.S.S. to offset the cost of facility rental in support of the 2020 Annual Health Fair to be held on 2020 September 20 at Bonsor Recreation Complex.

CARRIED UNANIMOUSLY

MOVED BY COUNCILLOR CALENDINO

SECONDED BY COUNCILLOR MCDONELL

THAT the main motion be adopted, AS AMENDED.

CARRIED UNANIMOUSLY

Arising from further discussion and without objection by any member, the Committee requested that staff provide information regarding Burnaby residents’ attendance, local community’s participation, and costs pertaining to the event. 

Staff undertook to follow-up.

10.

NEW BUSINESS

Councillor Dhaliwal – Notice of Motion – Complimentary bActive Pass

Councillor Dhaliwal provided the Committee with the following Notice of Motion:

“THAT Council be requested to approve the provision of a complimentary annual bActive Pass to the citizen appointees who sit on Burnaby’s Committees, Commissions and Boards, for their individual use during the time that they serve, beginning in 2020.”

Without objection by any member, the Notice of Motion was waived and the motion was before the Committee:

MOVED BY MAYOR HURLEY

SECONDED BY COUNCILLOR MCDONELL

THAT Council be requested to approve the provision of a complimentary annual bActive Pass to the citizen appointees who sit on Burnaby’s Committees, Commissions and Boards, for their individual use during the time that they serve, beginning in 2020.

CARRIED UNANIMOUSLY

His Worship, Mayor Mike Hurley – Notice of Motion – Equity Policy Update

His Worship, Mayor Hurley, provided the Committee with the following Notice of Motion:

“THAT staff be directed to update the City’s Equity Policy to reflect the full, contemporary diversity of Burnaby, including LGBTQIA2S+ community members.

THAT staff be directed to form a cross-departmental working group, including representation from senior management, to prioritize and advance LGBTQIA2S+ inclusion in all facets of City spaces, services, materials, and programs.”

Without objection by any member, the Notice of Motion was waived and the motion was before the Committee:

MOVED BY MAYOR HURLEY

SECONDED BY COUNCILLOR MCDONELL

THAT staff be directed to update the City’s Equity Policy to reflect the full, contemporary diversity of Burnaby, including LGBTQIA2S+ community members.

THAT staff be directed to form a cross-departmental working group, including representation from senior management, to prioritize and advance LGBTQIA2S+ inclusion in all facets of City spaces, services, materials, and programs.

CARRIED UNANIMOUSLY

11.

INQUIRIES

Councillor McDonell inquired regarding a recent provision of monies to the City by the Federal Government.

Staff advised that funding was provided ex-gratia.

12.

ADJOURNMENT

MOVED BY COUNCILLOR mcdonell

Seconded by COUNCILLOR calendino

THAT the Open Committee meeting do now adjourn.

CARRIED UNANIMOUSLY

The Open Committee meeting adjourned at 4:54 p.m.