PARKS, RECREATION AND CULTURE COMMISSION MINUTES

 

Wednesday, 2018 February 28

 

An ‘Open’ meeting of the Parks, Recreation and Culture Commission was held in the Lobby, Bill Copeland Sports Centre, 3676 Kensington Avenue, Burnaby, B.C. on Wednesday, 2018 February 28 at 7:00 p.m.

 

 

1.

CALL TO ORDER

 

 

PRESENT:

Councillor Paul McDonell, Chair

Commissioner Karin Alzner

Commissioner Guyle Clark

Commissioner Stace Dayment

Commissioner James Jang

Councillor Dan Johnston

Commissioner Barbara Larkin 

Commissioner Dan Staschuk

 

 

ABSENT:

Commissioner Lance Matricardi

School Trustee Baljinder Narang

 

 

STAFF:

Mr. Dave Ellenwood, Director Parks, Recreation & Cultural Services

Mr. Craig Collis, Assistant Director - Recreation

Mr. Don Hunter, Assistant Director - Parks

Mr. David O’Connor, Assistant Director - Golf Operations

Mr. Denis Nokony, Assistant Director - Cultural Services

Mr. Dean Pelletier, Manager - Business Operations

Mr. Johannes Schumann, Sr. Current Planner - Planning & Building

Ms. Robin Juerginsen, Manager Recreation Planning & Community

Program

Mrs. Kathryn Matts, Commission Secretary

Ms. Theresa Cheng, Recording Secretary

 

The Chair called the ‘Open’ Commission Meeting to order at 7:00 p.m.

MOVED BY COUNCILLOR JONSTON

SECONDED BY COMMISSIONER CLARK

“THAT the Open Commission meeting do now convene.”

 

CARRIED UNANIMOUSLY

The Open Commission meeting convened in the Lobby at Bill Copeland Sports Centre.

 

The Chair welcomed the audience to the Bill Copeland Sports Centre and introduced the Commissioners and the Director in attendance. The Director Parks, Recreation and Cultural Services introduced staff members in attendance.

 

2.

CONFIRMATION OF CHAIR

 

 

a)

Confirmation of Chair 2018

 

Councillor McDonell advised that he was appointed the 2018 Chair of the Parks, Recreation & Culture Commission by Council at the January 22 Council Meeting.

 

3.

ELECTION OF DEPUTY CHAIR

 

 

a)

Election of Deputy Chair 2018

 

A Motion to Table the Election of Deputy Chair for 2018 was introduced.

 

MOVED BY COMMISSIONER LARKIN

SECONDED BY COMMISSIONER CLARK

 

“THAT the election of Deputy Chair be TABLED.”

 

CARRIED UNANIMOUSLY

 

4.

APPOINTMENT OF COMMISSION SECRETARY

 

 

a)

Appointment of Commission Secretary 2018

 

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER ALZNER

 

“THAT Mrs. Kathryn Matts be appointed Secretary to the Parks, Recreation and Culture Commission.”

 

            CARRIED UNANIMOUSLY

 

5.

MINUTES

 

 

a)

Open meeting of 2018 January 17

 

 

 

 

MOVED BY COMMISSIONER LARKIN

SECONDED BY COMMISSIONER ALZNER

“THAT the minutes of the Open Commission meeting held on 2018 January 17 be now adopted.”

CARRIED UNANIMOUSLY

 

6.

DELEGATION

 

 

MOVED BY COMMISSIONER LARKIN

SECONDED BY COUNCILLOR JOHNSTON

“THAT the delegation be heard.”

CARRIED UNANIMOUSLY

 

a)

Ms. Nancy Small and Ms. Jennifer Scott
Tourism Burnaby
Re:  2018 Juno Cup

 

Ms. Nancy Small, Executive Director, Tourism Burnaby, introduced her colleague, Ms. Jennifer Scott, Senior Manager, Sport Tourism.  Ms. Small provided an update of events promoted by Tourism Burnaby in 2018. The Juno Cup will be held at Bill Copeland Sports Centre on March 23 with proceeds to “Music Counts” – (Canada’s music education charity).  A new event on City soccer fields this year is the Easter Invitational Soccer Tournament.  Several other events will be returning with the Harry Jerome Track and Field Meet at Swangard Stadium and the Rowing National Championships taking place at Burnaby Lake.  Tourism Burnaby has worked very closely with Burnaby Minor Hockey Association on the successful Pat Quinn Classic Hockey Tournament that takes place in December.  Tourism Burnaby is one of the sponsors for the iconic Burnaby Blues and Roots Festival.  In addition, Tourism Burnaby helps to bring other events to the community such as the goal ball, table tennis, soccer, lacrosse and blind hockey.  Events such as these support tourism in the City of Burnaby and are beneficial to local businesses and the hotel industry.  Support from the Commission and the City is appreciated.

 

The Chair thanked Ms. Small and Ms. Scott for the presentation.

 

7.

CORRESPONDENCE

 

 

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER LARKIN

 

“THAT the following items of correspondence be received.”

 

CARRIED UNANIMOUSLY

 

a)

Montecito Elementary School Parents Advisory Council
Re:  Playground Development Grant

 

Mr. Michael Lee, Montecito Elementary School PAC, requested a grant of $4,000 for an outdoor learning area upgrade.  The grant request is supported by the Burnaby Board of Education.

 

Item 1 of the Director’s Report No. 2 refers to this matter.

 

b)

Cameron Elementary School Parents Advisory Council
Re:  Playground Development Grant

 

Ms. Jen Zerkee, Chair of Cameron Elementary School PAC, requested a grant of $4,000 to purchase an accessible swing for the school playground.  The grant request is supported by the Burnaby Board of Education.

 

Item 1 of the Director’s Report No. 2 refers to this matter.

 

c)

City Clerk
Re:  Metro Vancouver Regional Parks Service

 

The City Clerk advised that Council received correspondence from Metro Vancouver re: “Metro Vancouver Regional Parks Service” requesting to remove Abbotsford as a participant in the regional park function.  Council approved the adoption of Metro Vancouver Regional District Parks Service Amending Bylaw No. 1255, 2017 and sent a copy of the Bylaw and related Metro Vancouver reports to the Parks, Recreation and Culture Commission for information.

 

8.

REPORTS

 

 

a)

2018 Committee and Liaison Member Appointments

 

The Chair submitted his report re: 2018 Committee and Liaison Member Appointments for the approval of the Commission.

It was recommended:

 

1.    THAT the 2018 Committee and Liaison Member Appointments be approved.

 

MOVED BY COMMISSIONER DAYMENT

SECONDED BY COMMISSIONER CLARK

 

“THAT the recommendation be approved.”

 

CARRIED UNANIMOUSLY

 

 

9.

DIRECTOR'S REPORT

 

 

a)

Director's Report No. 2
2018 February 28

 

The Director Parks, Recreation and Cultural Services submitted his Report No. 2, dated 2018 February 28, covering the following items listed as 1 – 4.

 

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER JANG

 

“THAT the Director’s Report be received.”

 

        CARRIED UNANIMOUSLY

 

i)

Playground Development Grant Requests from Cameron Elementary School and Montecito Elementary School

 

Jen Zerkee, Chair of Cameron Elementary PAC, and Michael Lee, Chair of Montecito Elementary PAC, requested a grant of $4,000 each from the 2018 Annual Operating Playground Development Budget to assist with the redevelopment of their playgrounds.  Both schools meet the Playground Grant guidelines and have received approval from the Burnaby School District to install the playground components.

 

It was recommended:

 

1.    THAT the playground development grant requests from Cameron Elementary School and Montecito Elementary School be approved.

2.    THAT a copy of this report be forwarded to; Jen Zerkee, Chair, Cameron Elementary PAC; Al Post, Principal, Cameron Elementary School; Michael Lee, Chair, Montecito Elementary PAC; Heather Kimmie, Principal, Montecito Elementary School.

 

3.    THAT Council be requested to authorize the City enter into an agreement with the Burnaby School District for the contribution to the cost of the playground upgrades as detailed in this report.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER CLARK

 

“THAT the three recommendations be approved.”

CARRIED UNANIMOUSLY

 

 

 

 

ii)

Central Park Horseshoe Pitching Club Licence Agreement Renewal

 

The City has had a licence agreement with the Trustees of the Central Park Horseshoe Pitching Club for the last thirty years. The Club is responsible to manage and fund their operations, maintain the interior of the facility for reasonable wear and tear, as well as provide this activity to residents of Burnaby, and pays $1 per year to the City. Club membership remains consistent at 28 - 30 people. The Club is a key member of the B.C. Horseshoe Association and a member of Horseshoe Canada.  The Central Park Horseshoe Pitching Club continues to provide a valuable service to the community, and operate within the terms and conditions of their licence.

 

It was recommended:

 

1.    THAT approval be granted to renew a licence agreement with the Central Park Horseshoe Pitching Club for an additional five year term beginning 2018 April 15 and ending on 2023 April 14 under the terms and conditions outlined in this report.

 

2.    THAT Council be requested to approve the renewal of the licence agreement with the Central Park Horseshoe Pitching Club as outlined in this report.

 

3.    THAT the City Solicitor be authorized to execute a lease agreement with the Central Park Horseshoe Pitching Club as outlined in this report.

 

4.    THAT a copy of this report be sent to Mr. Bob Salisbury, President of the Central Park Horseshoe Pitching Club.

MOVED BY COUNCILLOR JOHNSTON

SECONDED BY COMMISSIONER ALZNER

 

“THAT the four recommendations be approved.”

CARRIED UNANIMOUSLY

 

iii)

Bylaw to Fund Byrne Creek Artificial Sportsfield Replacement

 

The Byrne Creek artificial sportsfield was installed in 2005 as part of a joint use program with Burnaby School District #41 and the City of Burnaby.  The carpet is worn through and progressive compaction has created a very hard landing surface for players.  The replacement field surface will be a monofilament crumb rubber infill with a synthetic turf surface. It was clarified that the new turf surface is designed primarily for soccer.  The field will be ready for the 2018 fall season. 

 

 

 

 

It was recommended:

 

1.    THAT the Parks, Recreation and Culture Commission recommend Council authorize the City Solicitor to bring forward a Capital Reserve Fund bylaw in the amount of $1,600,000 to finance the Artificial Turf Replacement Project as outlined in this report.

MOVED BY COMMISSIONER LARKIN

SECONDED BY COMMISSIONER DAYMENT

 

“THAT the recommendation be approved.”

 

CARRIED UNANIMOUSLY

 

iv)

2018 February - Parks, Recreation and Cultural Services Capital Funding Bylaw

 

The 2018-2022 Provisional Financial Plan for Parks, Recreation and Cultural Services contains 11 projects to be funded from Capital Reserves.  To enable work to go ahead on these projects, approval is requested to bring down a bylaw for funding.  The expenditure is planned for 2018.

 

It was recommended:

 

1.    THAT Parks, Recreation and Culture Commission recommend Council authorize the City Solicitor to bring forward a Capital Reserve Fund Bylaw in the amount of $1,505,600 to finance the projects outlined in this report.

 

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COMMISSIONER LARKIN

“THAT the recommendation be approved.”

 

CARRIED UNANIMOUSLY

 

10.

NEW BUSINESS

 

The Commission introduced the following motions:

 

MOVED BY COMMISSIONER CLARK

SECONDED BY COUNCILLOR JOHNSTON

 

“THAT the Community Commission meeting be rescheduled to 2018 October 24 at Burnaby Mountain Golf Course.”

 

CARRIED UNANIMOUSLY

 

MOVED BY COMMISSIONER STASCHUK

SECONDED BY COUNCILLOR JOHNSTON

 

“THAT 4 golf passes to the Burnaby Mountain Golf Course, 4 golf passes to the Riverway Golf Course and 4 tickets to the Burnaby Blues Festival be given to the Burnaby Neighbourhood House for their premier annual fundraising event, the 14th Annual Diamond Ball Gala.”

 

CARRIED UNANIMOUSLY

 

11.

INQUIRIES

 

Commissioner Larkin inquired regarding the policy on use of poisons to control rodents in Burnaby parks.

 

Staff advised that no poisons are used.  Occasionally traps are deployed.

 

12.

PUBLIC COMMENT / QUESTION PERIOD

 

 

The Chair acknowledged School Trustee Hayes in the audience and advised that Commissioner Matricardi  and  School Trustee Narang sent their regrets.  The Chair announced the beginning of the public comment/question period.  The audience was encouraged to speak to the Commission on matters of interest or concern.

 

Ms. Janice Bobic inquired regarding the whereabouts of the native totem poles near the Horizons Restaurant in Burnaby Mountain Park as they were there when the park opened in 1958.

 

The Director advised that the native totem poles were damaged by insects.  Staff advised that they have to look into the whereabouts of the totem poles to the west of the restaurant.  The two totem poles to the east were taken down because of safety hazard to the public.  Their deteriorated condition is natural.  Normally the poles will reside where they fall and return to earth.  Those poles were taken away for safety reasons and put in storage at Barnet Beach.  Staff have been in contact with the artists’ families.  There is a traditional protocol for the totem poles to be restored to earth and it is under review.  Staff have also contacted the Simon Fraser University and local cultural organizations to determine the appropriate way to celebrate the demise of these poles.  Any future installation of totem poles is a matter of policy related to the public art program in Burnaby.  The Playground of the Gods was commissioned and offered as a gift from the City of Kushiro in 1990 to the community of Burnaby.  The preservation and restoration of totem poles is an expensive process.  Staff are not aware of the totem pole in front of the restaurant and can look into this matter.

 

Ms. Bobic thanked staff for the information.

School Trustee Larry Hayes thanked the Commission for the support of the Montecito and Cameron playground development grants.  The long standing partnership is much appreciated.  The Byrne Creek Secondary School turf field replacement project is another example of the partnership.  The facility will be well used by the school and the community.  As a long-time member of the Burnaby Minor Hockey Association, School Trustee Hayes thanked the Commission and Parks staff, especially the front line staff, for their support.

 

Mr. Tom Kellett of the Burnaby Minor Lacrosse Club expressed appreciation of the Commission’s continued support for the 34th Jack Crosby Novice All Star Tournament.  The Midget Provincials will be held in July.  They hope to see the new arena in 2020 to increase their dry floor time.  However, they are still looking forward to the new covered sports box for more practice time.

 

The Chair provided an update of the soil testing with unfavourable results at a potential site to build a covered sports box in the Central Valley.  Staff are still searching for a suitable site.

 

The Director advised that other potential sites in this precinct are being explored and analyzed for the right soil type.

 

The Chair advised that at the Council meeting on 2018 February 26, the tender for the new arena was awarded.

 

At the conclusion of the meeting, the Chair thanked the audience for their attendance.

 

13.

ADJOURNMENT

 

MOVED BY COMMISSIONER CLARK

SECONDED BY COUNCILLOR JOHNSTON

 

“THAT the Open Commission meeting do now adjourn.”

 

CARRIED UNANIMOUSLY

 

The Open Commission meeting adjourned at 8:00 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

________________________

________________________

 

Kathryn Matts

COMMISSION SECRETARY                  

Councillor Paul McDonnell

CHAIR

 

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