a)

Minutes of the Financial Management Committee Open meeting held on 2018 April 11

1

a)

Crisis Intervention and Suicide Prevention Centre of BC

Re: Burnaby Services and Programs

Speaker: Sandy Biggerstaff, Executive Director

4

a)

Correspondence from the Community Centred College for the Retired

Re: Letter of Appreciation (#18.08.)

5

a)

Report from the Chief Information Officer

Re: April 2018 Information Technology Capital Program

6

b)

Report from the Director Engineering

Re: 2018 April Engineering Capital Infrastructure Bylaw Funding Request - Empire Drive, Gamma to Hastings (EMC.3039)

13

c)

Report from the Director Engineering

Re: 2018 April Engineering Capital Infrastructure Bylaw Funding Request - Marine Drive, Boundary to Patterson and Sussex to Byrne (EMC.3040)

16

d)

Report from the Director Engineering

Re: 2018 April Engineering Capital Infrastructure Bylaw Funding Request - Infrastructure

20

e)

Report from the Director Engineering

Re: Informational Report - Deer Lake Avenue Paving Project (EMC.3094)

23

f)

Report from the Director Finance and Director Corporate Services

Re: Amendments to the Burnaby Routine Transaction Authority Bylaw 1999

26

g)

Report from the Director Finance

Re: Contract Award - Property Tax System

30

h)

Report from the Director Finance and

Director Public Safety and Community Services

Re: Insurance Contract Renewals - Nine Programs

32

i)

Report from the Director Parks, Recreation and Cultural Services

Re: Safety and Security Enhancements in Parks and Public Spaces

35

j)

Report from the Director Parks, Recreation and Cultural Services

Re: 2018 March - Parks, Recreation and Cultural Services Gaming Fund Project

41

a)

#18-N-003 - Korean Writers' Association of Canada

44

2018 Canada-Korean Literary Festival

An application was received from the Korean Writers' Association of Canada for the Canada-Korean Literary Festival to be held on 2018 October 13 at the Shadbolt Centre for the Arts. This annual event is held to create an understanding between Canadian and Korean cultures and forge a bond through multicultural performances, readings and interpreting poems written in other languages.

Request:

$4,000

CPA:

2017 - $1,500 (Neighbourhood Grant)

2016 - $1,500 (Neighbourhood Grant)

2015 - $2,000 (Neighbourhood Grant)

b)

#18-N-004 - Burnaby Neighbourhood House

46

Community Street Party

An application was received from the Burnaby Neighbourhood House (BNH) for a Community Street Party to be held on 2018 August 1 at the Metrotown Resource Centre.  This event will encourage neighbours to come together in a safe environment and meet their neighbours and learn more about BNH.  The event will have food, entertainment from First Nations groups and other cultural groups, carnival games and more. 

Request:

$4,000

CPA:

2017 - No Application

2016 - No Application

2015 - No Application

c)

#18-N-005 - Friends of Alta Vista

48

25th Annual Alta Vista Playground Community Picnic

An application was received from the Friends of Alta Vista for the 25th Annual Alta Vista Playground Community Picnic to be held on 2018 September 15 at the Alta Vista Playground on Royal Oak Avenue and McKee Street.  This community even, organized by local volunteers, will provide a free gathering for the surrounding neighbourhood. The focus of the picnic is community inclusion and building a stronger connection to the local park. The picnic will provide free food, entertainment, community services, neighbourhood connections and teen volunteer opportunities.

Request:

$600

CPA:

2017 - No Application

2016 - No Application

2015 - No Application

d)

#18-S-002 - Artisan Farmers' Market Society

50

Festival-Style Fun at POP! Power of Produce Kids Events

An application was received from the Artisan Farmers' Market Society for Festival-Style Fun at POP! Power of Produce Kids Events to be held in May and June at Burnaby City Hall.  This initiative is to get children tasting the food, talking to farmers, and learning the importance of eating fresh, local healthy food;; as well as further establish the Farmers' Market as a Saturday morning community gathering place.  Weekly food themed entertainment will include balloon artists, puppeteers, dancers, and musicians.

Request:

$3,000

CPA:

2017 - No Application

2016 - No Application

2015 - No Application

e)

#18-S-005 - Edmonds City Fair and Classic Car Show Committee

52

2018 Edmonds City Fair and Classic Car Show

An application was received from the Edmonds City Fair and Classic Car Show Committee for the Edmonds City Fair and Classic Car Show to be held on 2018 July 15 along Edmonds Street, from Canada Way to Kingsway.  This free annual event features an old fashion City Fair with rides, petting zoo, family activities, an International Village and community displays, and a Classic Car Show.

Request:

$6,000

CPA:

2017 - $5,500 (Small Scale Grant)

2016 - $5,500 (Small Scale Grant)

2015 - $5,000 (Small Scale Grant)

f)

#18-S-006 - Bula! Fiji Association of British Columbia

54

2018 Fiji Festival

An application was received from the Bula! Fiji Association of British Columbia for the Fiji Festival to be held on 2018 July 14 at Swangard Stadium.  This free annual festival, in its 17th year, will showcase a traditional Fijian ceremony, entertainment, a talent and fashion show, ethnic foods, a cultural display and soccer tournament.

Request:

$5,000

CPA:

2017 - $4,000 (Small Scale Grant)

2016 - $4,000 (Neighbourhood Grant)

2015 - $4,000 (Small Scale Grant)

g)

#18-S-007 - Edo Friends of British Columbia Association

56

Africa Ekassa Cultural/Musical Festival

An application was received from the Edo Friends of British Columbia Association for the Africa Ekassa Cultural/Musical Festival to be held on 2018 August 4 at Confederation Park.  This event will showcase African music and dance performances, a wide variety of cultural foods, unique arts and crafts, cultural information booths and crafts, games and storytelling.

Request:

$5,000

CPA:

2017 - $3,500 (Small Scale Grant)

2016 - No Application

2015 - No Application

h)

#18-S-009 - Scandinavian Community Centre

58

2018 Scandinavian Midsummer Festival

An application was received from the Scandinavian Community Centre for the Scandinavian Midsummer Festival to be held on 2018 June 23-24 at the Scandinavian Community Centre.  This annual two-day festival, in its 23rd year, celebrates Swedish, Norwegian, Finnish, Icelandic and Danish heritage.  With a program showcasing cultural songs, dance, entertainment, food, the event is meant for the whole family. Key highlights include an authentic Viking village and the traditional raising of the Maypole dance.  This year's theme is Scandinavian Folklore.

Request:

$10,000

CPA:

2017 - $6,000 (Small Scale Grant)

2016 - $6,000 (Small Scale Grant)

2015 - $6,000 (Small Scale Grant)

i)

#18-L-001 - Nikkei National Museum and Cultural Centre

60

Nikkei Place Matsuri Family Festival 2018

An application was received from the Nikkei National Museum and Cultural Centre for the Nikkei Place Matsuri Family Festival 2018 to be held on 2018 September 1-2 at Nikkei Place.  This event, in its 6th year, is a celebration of Japanese culture that enables all of the diverse cultures in the City to join in.  The festival has grown to be one of the largest festivals in Metro Vancouver with this year's projected attendance of over 12,000 people.  The event will showcase Japanese entertainment, ethnic foods and family oriented games.

Request:

$25,000

CPA:

2017 - $11,000 (Large Scale Grant)

2016 - $11,000 (Large Scale Grant)

2015 - $10,000 (Large Scale Grant)

j)

#18-L-003 - Heights Merchants Association BIA

62

Hats Off Day 2018

An application was received from the Heights Merchants Association BIA for Hats Off Day 2018 to be held on 2018 June 2 on Hastings Street, between Boundary Road  and Gamma Avenue.  This event is the largest parade and street festival in Burnaby.  The festival features music, entertainment, kids' activities, a vintage car show, ethnic food and more. 

Request:

$15,000

CPA:

2017 - $8,000 (Large Scale Grant)

2016 - $8,000 (Small Scale Grant)

2015 - $8,000 (Small Scale Grant)

k)

#18-L-004 - Korean Cultural Heritage Society

64

17th Annual Korean Cultural Heritage Festival

An application was received from the Korean Cultural Heritage Society for the 17th Annual Korean Cultural Heritage Festival to be held on 2018 August 4 at Swangard Stadium.  This full day event includes an opening ceremony with special guest performances, live entertainment, food and souvenirs.  The festival celebrates multiculturalism in Metro Vancouver.

Request:

$25,000

CPA:

2017 - $20,000 (Large Scale Grant)

2016 - $17,000 (Large Scale Grant)

2015 - $16,000 (Large Scale Grant)

a)

#18.15. - Burnaby Minor Hockey Association

66

Provincial Tournament

An application was received from the Burnaby Minor Hockey Association (Midget A1 Team) requesting a grant to assist with travel expenses for 18 players, Burnaby residents, to attend the BC Hockey Provincial Tournament to be held on 2018 March 18–23 in Fort St. John, BC.

Request:

Unspecified

CPA:

2017 - $1,000

2016 - No Application

2015 - No Application

b)

#18.16.o - United Way of the Lower Mainland

67

Street Banner Program

An application was received from United Way of the Lower Mainland requesting an in-kind grant (for labour cost) in support of the 2018 United Way Fall Campaign in the amount of $15,000 to cover banner installation and removal costs along Kingsway, between Boundary Road and Royal Oak Avenue.  The banners would be installed 2018 September and removed at the end of December.

Request:

$15,000**(in-kind labour cost)

CPA:

2017 - $15,000 (used $3,279)

2016 - $15,000 (used $4,566)

2015 - $15,000 (used $2,250)

c)

#18.17. - Burnaby Family Life

68

Community Grant - Support for Burnaby Residents

An application was received from Burnaby Family Life requesting a grant in support of services provided by the organization to all Burnaby residents in 2018.

Request:

$20,000

CPA:

2017 - $17,000

2016 - $17,000

2015 - $16,000

Public excluded according to Sections 90 and 92 of the Community Charter.