PARKS, RECREATION AND CULTURE COMMISSION MINUTES

Wednesday, 2017 January 18

An Open meeting of the Parks, Recreation and Culture Commission was held in the Council Committee Room, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Wednesday, 2017 January 18 at 6:50 p.m. followed immediately by a Closed meeting from which the public was excluded.  At the conclusion of the Closed meeting, the Open meeting was reconvened at 7:00 p.m. in the Council Chambers.

1.

CALL TO ORDER

Present:   Commissioner Lance Matricardi, Acting Chair

                Commissioner Karin Alzner

                Commissioner James Jang

                Commissioner Barbara Larkin

                Commissioner Lee Loftus

                Commissioner Wayne Peppard

                School Trustee Baljinder Narang

Absent:    Councillor Anne Kang

                  Councillor Nick Volkow

                  Commissioner Karen Purdy

Staff:        Mr. Dave Ellenwood,  Director Parks, Recreation and Cultural Services

                 Mr. Denis Nokony, Assistant Director – Cultural Services

                 Mr. Don Hunter, Assistant Director – Parks

                 Mr. David O’Connor, Assistant Director – Golf Operations

                 Mr. Craig Collis, Assistant Director - Recreation

                 Mr. Dean Pelletier, Manager – Business Operations

                 Ms. Heather Edwards, Manager – Parks Planning, Design & Development

                 Mr. Johannes Schumann, Sr. Current Planner – Planning and Building

                 Ms. Kathryn Matts, Commission Secretary   

                 Ms. Theresa Cheng, Recording Secretary 

The ‘Open’ Commission meeting was called to order at 7:00 p.m.

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER LARKIN

“THAT the ‘Open’ Commission meeting do now reconvene.”

CARRIED UNANIMOUSLY

2.

MINUTES

(a)

Open meeting of 2016 November 16

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER LARKIN

"THAT the minutes of the Open Commission meeting held on 2016 November 16 be now adopted."

CARRIED UNANIMOUSLY

3.

DELEGATION

(a)

Spokesperson:  Ann Talbot, President
Burnaby and Regions Allotment Gardens Association
Re:   Membership, Activities and Benefits to Burnaby Citizen

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER LARKIN

"THAT the delegation be heard."

CARRIED UNANIMOUSLY

(a)

Burnaby and Regions Allotment Gardens Association

4.

CORRESPONDENCE

MOVED BY COMMISSIONER LARKIN

SECONDED BY COUNCILLOR JANG

“THAT the following items of correspondence be received.”

CARRIED UNANIMOUSLY

(a)

Administrative Officer

Re:   Update on the Burnaby Invasive Species Management in Parks

The Administrative Officer advised that Council received a report re: Update on the Burnaby Invasive Species Management in Parks and sent a copy of the report to the Parks, Recreation and Culture Commission for information.

(b)

Communities in Bloom

Re:   Invitation to Participate in 2017 National Edition of Communities in

          Bloom

Mr. Bob Lewis, National Chair, Communities in Bloom, invites the City of Burnaby as a past national winner to participate in the 2017 National Edition of Communities in Bloom.

5.

DIRECTOR’S REPORT

(a)

Director's Report No. 1
2017 January 18

The Director Parks, Recreation and Cultural Services submitted his Report No. 1, dated 2017 January 18, covering the following items listed i-vi.

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER PEPPARD

"THAT the Director's Report be received."

CARRIED UNANIMOUSLY

(i)

2017 Recognition Night

The purpose of Recognition Night is to recognize the important contribution that the volunteer community groups add to the provision of parks, recreational and cultural programs and services in the city.  The total budget for the 2017 Recognition Night is $13,500.

It was recommended:

1.    THAT approval be given to host Recognition Night on Friday, 2017 April 28 at the Riverway Golf Course Clubhouse.

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER ALZNER

"THAT the recommendation be approved."

CARRIED UNANIMOUSLY

(ii)

Licence agreement between the City and the British Columbia Society of Model Engineers to operate and develop a scale model railway at Confederation Park

The British Columbia Society of Model Engineers provides a valuable service to the community as well as a unique opportunity for residents and visitors alike.  It has operated within the terms of the licence at the Confederation Park site since 1991. The last renewal term of the original licence agreement has expired.  The proposed new licence is for a ten year period, 2017 January 01 to 2026 December 31.

It was recommended:

1.    THAT approval be given for a new licence agreement with the British Columbia Society of Model Engineers for a term of ten years, commencing on 2017 January 01 and ending on 2026 December 31 with terms and conditions as outlined in this report.

2.    THAT Council be requested to concur.

3.    THAT a copy of this report be sent to Mr. Terry Anderson, President of the British Columbia Society of Model Engineers.

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER PEPPARD

"THAT the three recommendations be approved."

CARRIED UNANIMOUSLY

(iii)

Burnaby Minor Lacrosse Club Fee Waiver Request - Jack Crosby Novice All Star Tournament

Ms. Debbie Heard, Tournament Co-ordinator, requested that the facility rental fees for the use of three City arenas for this event be waived.  The 32nd tournament is taking place 2017 July 06 to 09. Food Services revenue will assist in offsetting the impact of waiving the allotment fees of $5,016.03.  The additional staff cost of $1,280.30 will be covered by the Burnaby Minor Lacrosse Club. 

It was recommended:

1.    THAT Burnaby Minor Lacrosse Club be granted a fee waiver for the use of Bill Copeland Sports Complex and Burnaby Lake and Kensington Arena for the 2017 Jack Crosby Novice All Star Tournament.

2.    THAT a copy of this report be sent to Ms. Debbie Heard, Burnaby Minor Lacrosse Club Secretary (BMLC) and Jack Crosby Tournament Co-ordinator.

MOVED BY COMMISSIONER PEPPARD

SECONDED BY COMMISSIONER LOFTUS

"THAT the two recommendations be approved."

CARRIED UNANIMOUSLY

(iv)

2017 Complimentary Passes

The Director Parks, Recreation and Cultural Services submitted a report outlining the list of people who are scheduled to receive Complimentary Passes in 2017.

It was recommended:

1.    THAT the 2017 Complimentary Pass list be approved.

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER JANG

"THAT the recommendation be approved."

CARRIED UNANIMOUSLY

(v)

Deer Lake Park - Demolition of City-owned Structure at 6320 Deer Lake Drive

The interim rental property located at 6320 Deer Lake Drive became vacant.  The house is the western most residential dwelling located on Deer Lake Drive, which also serves as the pedestrian loop trail around Deer Lake, a popular walking trail in Deer Lake Park.

It was recommended:

1.    THAT Council be requested to authorize the sale for moving or salvage or demolition of the structures, including all outbuildings and fences at 6320 Deer Lake Drive.

MOVED BY COMMISSIONER PEPPARD

SECONDED BY COMMISSIONER LARKIN

"THAT the recommendation be approved."

CARRIED UNANIMOUSLY

(vi)

2017 January - Parks, Recreation & Cultural Services Capital Funding

6.

NEW BUSINESS

The Commission received a request for the donation of green fees and tickets for the Blues Festival to the Burnaby Neighbourhood House for their Premier Annual Fundraising Event.

The Commission introduced the following motion:

MOVED BY COMMISSIONER PEPPARD

SECONDED BY COMMISSIONER JANG

“THAT 4 golf passes to the Burnaby Mountain Golf Course, 4 golf passes to the Riverway Golf Course and 4 tickets to the Burnaby Blues Festival be given to the Burnaby Neighbourhood House for their Premier Annual Fundraising Event, the 13th Annual Diamond Ball Gala, on 2017 February 18.”

CARRIED UNANIMOUSLY

7.

INQUIRIES

Commissioner Jang noted that the City of Vancouver was launching a pilot training program for Parks staff to engage people with autism and would forward the information to staff.

Commissioner Peppard advised that the World Taekwondo Junior Championships at Bill Copeland Sports Centre was a success and commended staff for their effort to support the event.  It was suggested that a pedestrian overpass or walkway is required to move people from the Centre across Kensington Avenue.

8.

ADJOURNMENT

MOVED BY COMMISSIONER LOFTUS

SECONDED BY COMMISSIONER LARKIN

THAT the 'Open' Commission meeting do now adjourn.

________________________

________________________

Kathryn Matts

COMMISSION SECRETARY                  

Commissioner Lance Matricardi

ACTING CHAIR