COUNCIL MEETING MINUTES

 

Monday, 2018 September 17

 

An Open meeting of the City Council was held in the Council Chamber, Burnaby City Hall, 4949 Canada Way, Burnaby, B.C. on Monday, 2018 September 17 at 7:00 p.m.

 

1.

CALL TO ORDER

 

 

PRESENT:

 

 

 

His Worship, Mayor Derek R. Corrigan        

Councillor Pietro Calendino

Councillor Sav Dhaliwal

Councillor Dan Johnston

Councillor Colleen Jordan

Councillor Paul McDonell

Councillor James Wang

 

ABSENT:

Councillor Nick Volkow (due to illness)

 

STAFF:

 

Mr. Lambert Chu, City Manager

Mr. Dipak Dattani, Director Corporate Services

Mr. Leon Gous, Director Engineering

Ms. Noreen Kassam, Director Finance

Mr. Lou Pelletier, Director Planning & Building

Mr. Dave Critchley, Director Public Safety & Community Services

Mr. Craig Collis, Assistant Director Recreation

Ms. May Leung, City Solicitor

Ms. Kate O’Connell, City Clerk

Ms. Blanka Zeinabova, Deputy City Clerk

 

The Open Council meeting was called to order at 7:02 p.m.

 

2.

MINUTES

 

 

A)

Open Council Meeting held 2018 August 27

 

 

MOVED BY councillor wang

SECONDED BY councillor johnston

 

THAT the minutes of the Open Council meeting held on 2018 August 27 be now adopted.

 

CARRIED UNANIMOUSLY

 

B)

Public Hearing (Zoning) held 2018 August 28

 

 

MOVED BY councillor mcdonell

SECONDED BY councillor calendino

 

THAT the minutes of the Public Hearing (Zoning) held on 2018 August 28 be now adopted.

 

CARRIED UNANIMOUSLY

 

3.

PROCLAMATION

 

 

A)

United Way Day (2018 September 20)

 

 

Councillor Dhaliwal, on behalf of His Worship, Mayor Derek R. Corrigan proclaimed 2018 September 20 as "United Way Day" in the City of Burnaby.

 

4.

PRESENTATION

 

 

A)

Festival of Learning Steering Committee

Re: Burnaby Festival of Learning

Presenters: Deb Thomas, Deputy Chief Librarian & Co-Chair

Alison Chan, SFU & Co-Chair

 

 

Ms. Deb Thomas, Deputy Chief Librarian and Co-Chair, and Ms. Alison Chan, SFU and Co-Chair, appeared before Council and provided an update on the 3rd Annual Festival of Learning 2018. This year’s week-long celebration of learning featured a wide variety of free and fun events throughout Burnaby that informed, engaged and sparked creative conversations between diverse audiences.

 

The 2018 Festival of Learning  consisted of 95 events, 17 venues, and 43 event organizers, with over 17,300 people attending; a 69% increase over the previous year.  The Festival, with broader inclusion of more City and SFU departments, as well as more community groups, fulfilled strategic priorities of both SFU and the City of Burnaby.

 

Council extended appreciation to the Festival of Learning Steering Committee and congratulated all involved on the success of the 2018 Festival of Learning.

 

5.

DELEGATION

 

 

MOVED BY councillor mcdonell 

SECONDED BY councillor johnston

 

THAT the delegation be heard.

 

CARRIED UNANIMOUSLY

 

A)

Helen H. S. Chang

Re: Home-based Business Registration

Speaker: Helen Chang

 

 

Ms. Helen Hee Soon Chang appeared before Council and provided suggestions on how to improve small business registration services in Burnaby. The speaker proposed the City can implement regular information sessions on how to register and run business. The City should collect and register the owner’s information, the type of home-based business, as well as register the secondary suite renters’ information. In addition, to prevent a fraud, any business name that is identical or similar to name of existing business should not be permitted to register.

 

6.

CORRESPONDENCE

 

 

MOVED BY councillor mcdonell

SECONDED BY councillor calendino

 

THAT the correspondence be received.

 

CARRIED UNANIMOUSLY

 

A)

Burnaby Civic Employees' Union, CUPE Local 23

Re: United Way 2018 Loaned Representative        

 

 

A letter was received from, Mr. Simon Challenger, President, the Burnaby Civic Employees’ Union, CUPE Local 23 informing that the United Way Campaign Labour Associate for 2018 is Mr. Bhikas (Happy) Wadhera. The President expressed thanks and appreciation to Mayor and Council for the ongoing commitment and support which the City provides to their joint partnership.

 

 

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

 

 

 

THAT Council do now resolve itself into a Committee of the Whole.

 

CARRIED UNANIMOUSLY

7.

REPORTS

 

 

A)

Community Heritage Commission

Re: Heritage Designation Bylaw / Heritage Revitalization Agreement - Lonsdale Guardhouse Residence

6985 Canada Way                                                                        

 

 

The Community Heritage Commission submitted a report seeking Council authorization to prepare a Heritage Designation Bylaw and a Heritage Revitalization Agreement to provide for the retention and protection of the Lonsdale Guardhouse Residence at 6985 Canada Way.

The Community Heritage Commission recommended:

 

1.            THAT  Council  authorize  the  preparation  of  a  Heritage  Revitalization

Agreement Bylaw to provide for the retention and protection of the Lonsdale Guardhouse Residence.

 

2.            THAT a Heritage Designation Bylaw be prepared to designate the Lonsdale Guardhouse Residence as a protected heritage site.

 

3.            THAT  the  Heritage  Revitalization  Agreement  and Heritage Designation  Bylaw  be  forwarded  to  a  public  hearing  at  a future date.

 

4.            THAT Council approve the listing of the Lonsdale Guardhouse Residence

on  the  Burnaby  Community  Heritage  Register  as  a  protected heritage property.

 

MOVED BY councillor JORDAN

SECONDED BY councillor johnston

 

THAT the recommendations of the Community Heritage Commission be adopted.

 

CARRIED UNANIMOUSLY

 

B)

Community Heritage Commission

Re: Heritage Revitalization Agreement & Heritage Alteration Permit - George S. & Jessie Haddon House

5558 Buckingham Avenue                                                              

 

 

The Community Heritage Commission submitted a report seeking Council authorization to prepare a Heritage Revitalization Agreement Bylaw to provide for the retention and alteration of the George S. and Jessie Haddon House at 5558 Buckingham Avenue.

The Community Heritage Commission recommended:

 

1.    THAT  Council   authorize   the   preparation   of   a   Heritage   Revitalization

Agreement Bylaw to provide for the addition of a family room for the George S. and Jessie Haddon House located at 5558 Buckingham Avenue.

 

2.    THAT  Council  approve  the  issuance  of  a  Heritage  Alteration  Permit  to

authorize  the  alterations  to  this  protected  heritage  resource,  as  outlined in the report.

MOVED BY councillor JORDAN

SECONDED BY councillor johnston

 

THAT the recommendations of the Community Heritage Commission be adopted.

 

CARRIED UNANIMOUSLY

 

C)

Sustainable City Advisory Committee

Re: Update on the Burnaby Healthier Community Partnership for 2017-2018                                                                                          

 

 

The Sustainable City Advisory Committee submitted a report providing an update on the Burnaby Healthier Community Partnership for 2017-2018 and information on areas of focus for the 2018-2019.

The Sustainable City Advisory Committee recommended:

 

1.            THAT Council receive the report for information.

 

2.            THAT a copy of the report be forwarded to Dr. Aamir Bharmal, Medical

Health Officer for Burnaby, Ms. Sheila  Finamore,  Executive  Director, Burnaby Health Services, Ms. Baljinder Narang, Vice-Chair, Burnaby Board of Education, and Ms. Georgia Bekiou, Executive Director, Burnaby Division of Family Practice.

 

MOVED BY councillor DHALIWAL

SECONDED BY councillor mcdonell

 

THAT the recommendations of the Sustainable City Advisory Committee be adopted.

 

CARRIED UNANIMOUSLY

 

D)

City Manager's Report, 2018 September 17

 

 

The City Manager submitted a report dated 2018 September 17 on the following matters:

 

8.

MANAGER'S REPORTS

 

 

1.

40TH ANNUAL CHRISTMAS TOY RUN

 

 

The City Manager submitted a report seeking Council approval for the road closures and staff support for the 40th Annual Christmas Toy Run to be held on Sunday, 2018 October 07.

The City Manager recommended:

 

1.            THAT Council approve the road closures required for the 40th Annual Toy Run, as discussed in the report.

 

2.            THAT the RCMP and City staff be authorized to provide continuing support for this event, as discussed in the report.

 

3.            THAT a copy of the report be sent to the event coordinator, Chris Bayliss, Executive Director, Lower Mainland Christmas Bureau, 3fl-1870 Pandora St, Vancouver BC V5L 1M5.

 

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

 

THAT the recommendations of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

2.

2018 RCMP MUSICAL RIDE - DONATIONS OF PROCEEDS

 

 

The City Manager submitted a report seeking approval of donation of proceeds from the RCMP Musical Ride to the Cops for Cancer and Burnaby KidSport.

The City Manager recommended:

 

1.            THAT Council be requested to approve the donation of proceeds in the total amount of $10,000 from the RCMP Musical Ride event to the two charities, as outlined in the report.

 

MOVED BY councillor jordan

SECONDED BY councillor johnston

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

3.

BUILDING PERMIT TABULATION REPORT NO. 8

FROM 2018 AUGUST 01 - 2018 AUGUST 31          

 

 

The City Manager submitted a report providing Council with information on construction activity as reflected by the building permits that have been issued for the subject period.

The City Manager recommended:

 

1.            THAT the report be received for information purposes.

 

MOVED BY councillor mcdonell

SECONDED BY councillor calendino

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

4.

CONTRACT EXTENSION

ONSITE CONCRETE AND ASPHALT CRUSHING

 

 

The City Manager submitted a report requesting Council approval for a two year contract extension for the supply and delivery of onsite concrete and asphalt crushing.

The City Manager recommended:

 

1.            THAT Council approve a two year contract extension for $287,495.49 including GST in the amount of $13,690.26 to Regehr Contracting Ltd. as outlined in the report. Final payment will be based on unit prices and actual quantities ordered.

 

MOVED BY councillor johnston

SECONDED BY councillor mcdonell

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

5.

CONTRACT EXTENSION

SUPPLY AND DELIVERY OF DE-ICING SALT

 

 

The City Manager submitted a report seeking Council approval to award a one year contract extension for the supply and delivery of de-icing salt.

The City Manager recommended:

 

1.            THAT Council approve a one year contract extension to Lafarge Asphalt

Technologies, Division of Lafarge Canada Inc., for an estimated total cost of $628,614.56 including PST and GST in the amount of $67,351.56 for work to be completed as outlined in the report. Final payment will be based on the actual quantities delivered.

 

 

 

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

6.

CONTRACT EXTENSION

MAJOR ROADS NETWORK WINTER MAINTENANCE

 

 

The City Manager submitted a report seeking Council approval to award an extension for the winter maintenance program and supply of de-icing salt brine for the City's major roads network.

The City Manager recommended:

 

1.            THAT Council approve a one year contract extension to Mainroad Howe Sound Contracting Ltd. for an estimated cost of $530,876.12 including GST and PST in the amount of $29,279.82 for work to be completed as outlined in the report. Final payment will be based on the actual quantities delivered.

 

MOVED BY councillor jordan

SECONDED BY councillor johnston

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

7.

CONTRACT EXTENSION

ELECTRICAL MAINTENANCE AND REPAIR SERVICES

 

 

The City Manager submitted a report seeking Council approval for a two year contract extension for the electrical maintenance and repair services of City owned buildings and facilities.

The City Manager recommended:

 

1.            THAT Council approve a two year contract extension for $1,200,000 including GST in the amount of $57,142.86 to Western Integrated Electrical Ltd., as outlined in the report. Final payment will be based on actual services performed.

 

 

 

MOVED BY councillor mcdonell

SECONDED BY councillor calendino

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

8.

CONTRACT AWARD

EDMONDS COMMUNITY CENTRE - FRED RANDALL POOL

GUTTER REPLACEMENT                                                             

 

 

The City Manager submitted a report seeking Council approval to award a contract for gutter replacement at the Edmonds Community Centre – Fred Randall Pool.

The City Manager recommended:

 

1.            THAT Council approve the contract award to Holaco Construction Ltd. in the amount of $519,750.00 (inclusive of taxes), as outlined in the report.

 

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

9.

CONSTRUCTION CONTRACT AWARD

CHILDCARE FACILITIES SITE WORKS

350 HOLDOM AVENUE - CAPITOL HILL ELEMENTARY SCHOOL SITE

2176 DUTHIE AVENUE - MONTECITO ELEMENTARY SCHOOL SITE                                                                            

 

 

The City Manager submitted a report seeking Council approval to award a construction contract for the site works at the Capitol Hill and Montecito Elementary School Sites. 

The City Manager recommended:

 

1.            THAT Council approve the contract award to Alfred Horie Construction Co. Ltd. In the amount of $1,691,770.00 including GST in the amount of $80,560.00, as outlined in the report.

 

MOVED BY councillor mcdonell

SECONDED BY councillor jordan

 

THAT the recommendation of the City Manager be adopted.

 

CARRIED UNANIMOUSLY

 

MOVED BY councillor mcdonell

SECONDED BY councillor wang

 

THAT the Committee now rise and report.

 

CARRIED UNANIMOUSLY

 

MOVED BY councillor mcdonell

SECONDED BY councillor wang

 

THAT the report of the Committee be now adopted.

 

CARRIED UNANIMOUSLY

 

9.

BYLAWS

 

 

First, Second and Third Reading

 

A)

Burnaby Planning and Building Fees Bylaw 2017, Amendment Bylaw No. 1, 2018

#13935

 

B)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 39, 2018

#13936

 

C)

Burnaby Subdivision Control Bylaw 1971, Amendment Bylaw No. 1, 2018

#13937

 

MOVED BY councillor WANG

SECONDED BY councillor dhaliwal

 

THAT Bylaw No. 13935, 13936 and 13937 be now introduced and read three times.

 

CARRIED UNANIMOUSLY

 

Second Reading

 

D)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 31, 2018 - Rez. #18-35 (3986 Norland Avenue)

#13923

E)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 35, 2018 - Rez. #17-20 (4255 & 4257 Hastings Street)

#13927

 

F)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 36, 2018 - Text Amendment

#13928

 

G)

Burnaby Zoning Bylaw 1965, Amendment Bylaw No. 37, 2018 - Text Amendment

#13929

 

MOVED BY councillor WANG

SECONDED BY councillor dhaliwal

 

THAT Bylaw No. 13923, 13927, 13928 and 13929 be now read a second time.

 

CARRIED UNANIMOUSLY

 

Reconsideration and Final Adoption

 

H)

Burnaby Highway Closure Bylaw No. 5, 2018

#13930

 

I)

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 29, 2018

#13931

 

J)

Burnaby Capital Works, Machinery and Equipment Reserve Fund Expenditure Bylaw No. 30, 2018

#13932

 

 

K)

Burnaby Procedure Bylaw 2004, Amendment Bylaw No. 1, 2018

 

#13933

MOVED BY councillor WANG

SECONDED BY councillor dhaliwal

 

THAT Bylaw No. 13930, 13931, 13932 and 13933 be now reconsidered and Finally Adopted, signed by the Mayor and Clerk and the Corporate Seal affixed thereto.

 

CARRIED UNANIMOUSLY

 

10.

NEW BUSINESS

 

 

Councillor Wang – Burnaby Lake Run

 

Councillor Wang encouraged Council and the public to attend the Burnaby Lake Run to be held on Sunday, September 23 at 9:00 a.m. at Burnaby Lake Regional Park.  The run consists of 1k, 5k and 10k options and supports the Burnaby Hospital Foundation.

 

Councillor Johnston – Sign Bylaw Enforcement

 

Councillor Johnston requested that staff enforce the Burnaby Sign Bylaw with regards to the election signs on a public property.

 

11.

INQUIRIES

 

 

There were no inquiries brought before Council at this time.

 

12.

ADJOURNMENT

 

 

MOVED BY councillor mcdonell

SECONDED BY councillor johnston

 

THAT this Open Council meeting do now adjourn.

 

CARRIED UNANIMOUSLY

 

The Open Council meeting adjourned at 8:05 p.m.

 

 

Confirmed:

Certified Correct:

 

 

 

 

 

 

________________________

________________________

Mayor                    

City Clerk       

 

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